Stonefield ACCPAC News
Stonefield ENews Tips & Tricks as well as specials in the month of August 2005!
Greetings from Stonefield Systems Group.
The deals are still sizzling here at Stonefield. The month of August may prove to be the hottest yet!
We are giving away the following modules to both our ACCPAC Plus and ACCPAC Advantage Series clients:
General Ledger, Accounts Receivable, Accounts Payable, Inventory Control, Order Entry, Purchase Orders, and Payroll ==> FREE! See below for details.
Tips & Tricks
Get rid of AR immaterial balances
You can create an Accounts Receivable Write-Off Batch to automatically adjust the pennies outstanding on your AR Trial Balance.
We all have those few customers on our Accounts Receivable Aged Trial Balance with a couple of dollars owing or maybe a few cents we owe them. In the Accounts Receivable module, there is a function that will assist in clearing these items, simply by choosing to "write-off" using a dollar value range. For example : any customer with a single transaction outstanding between $-5.00 and $+5.00 for more than 180 days can be adjusted automatically.
Found in the AR Periodic Processing section, this form:
-
Creates batches of adjustment transactions to write off the outstanding or overdue transactions or balances that you specify.
-
Creates a new adjustment batch with the next available adjustment batch number.
Use the Adjustment Entry Form to make any changes you need to the transactions created by the Create Write-Off Batch form before you post.
You can also enter adjustments to write off all or a portion of the outstanding balances on individual documents in the Adjustment Entry form, or enter adjustments to write off amounts from individual documents in Receipt Entry (if you use the Allow Adjustments In Receipt Batches option).
In multicurrency ledgers, write-off transactions are created in the customer's currency, using the exchange rate in effect for each currency at the time the batch is created. Realized exchange gains or losses result if you write off transactions at different exchange rates from the rates at which the transactions were entered.
To use the Create Write-Off Batch form:
-
Select the types of transactions or balances you wish to write off.
-
Type the As Of date and number of Days To Age.
-
If you use multicurrency accounting, type the currency code.
-
Select the customer type.
-
Select the types of transactions to write off.
-
Indicate whether to write off by amounts or percentages, then enter the range of amounts or percentages.
-
Enter the ranges of records from which to select transactions to write off.
-
If you use adjustment optional fields, specify optional fields and values on the Optional Fields tab.
-
Choose Process.
Tips & Tricks
Reversing GL Entries
Reversing a Posted Transaction VS Automatic Reversal
In ACCPAC Advantage Series you may reverse a General Ledger entry you have previously posted. To reverse a posted GL transaction.
-
Select the existing posted batch containing the transaction that you want to reverse.
-
Select the transaction that you want to reverse, and click the Reverse button (at the bottom of the form).
-
On the form that appears, specify the batch where you want to add the reversing entry, and add an entry description. If you create a new batch, the default description is REVERSE BATCH.
-
Click the Process button to create the reversing entry
On the other hand, General Ledger's Auto Reverse option lets you post a transaction and reverse it at the same time. It also lets you choose the year and period to which to post the reversal. This differs from the above reversing process because you are choosing to create a reversing entry at the same time you create the initial entry. This is useful for year-end accruals and other entries. To use the option, check Auto Reverse on the Journal Entry form. Then, select Next Period or Specific Period from the adjacent field. If you select Specific Period, General Ledger lets you select the specific year and period from the Year/Period field. Select the year and period for the reversal. Then, enter the transaction. During posting, the original transaction is posted to the specified fiscal period, then the system calculates the reversing entry and posts it to the reversing period you selected.
ACCPAC Plus Clients - Promotion Ends August 26th
This is the best upgrade price you'll ever get - FREE!
That's right... upgrade your System Manager and LanPak modules and the rest is FREE!!
This limited time promotion is available to all ACCPAC Plus clients who upgrade to any ACCPAC Advantage Series Edition. And you can add additional new LanPaks at upgrade prices. Just pay the software assurance (product maintenance fee) and you'll ensure you are on the list for the next release too!
This really is the best sale price we've seen.
Imagine integration with Excel, online inquiries, drilldown to the original document, preview and print the information you need when you need it.
ACCPAC Advantage Series Clients
Move on up to the next Edition - FREE!
-
Need to add more users but it means going to the next Edition? OR
-
Need more budget sets? OR
-
Need more segments in your General Ledger to allow for some departmentalized job costing?
Now's the time to move to the next edition. For a limited time, current Small Business and Corporate Edition clients can upgrade to either Corporate or Enterprise Editions and catch the best price on core modules - FREE!
Project and Job Costing
ACCPAC Advantage Series Project and Job Costing
If you are considering a Job Costing solution, look no further. ACCPAC's Job Costing module is more than you will ever need and we are giving away "timecard" users for FREE!
ACCPAC Insight
Business analytics solution for ACCPAC Advantage Series
What do you call an accountant without a spreadsheet? LOST!
ACCPAC Insight is an enterprise-wide reporting, budgeting, forecasting and consolidation solution that turns Microsoft Excel into a portal to all the information you need to manage your business. It is a powerful and customizable data warehouse solution complete with bottom-up budgeting, drill-down and multi-dimensional analysis. Take a closer look by attending an online demonstration right from your desk.
ACCPAC Humor
A science graduate asks, "Why does it work?" An engineering graduate asks, "How does it work?" An accounting graduate asks, "How much it costs?" A humanity graduate asks, "Do you want fries with that, Sir?"
A: One who looks at your shoes while he's talking to you instead of his own.
Q: Why did the auditor cross
the road?
A: Because he looked in the file and that's what they did last year.
To find out more information, please contact Connie Hope 1-800-563-1119 or chope@stonefield.com