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Stonefield Sage Accpac News

 

Stonefield ENews Tips & Tricks as well as specials in the month of September 2005! 

Greetings from Stonefield Systems Group.

Sage Software has announced the extension of their FREE upgrade promotion and along with that Stonefield is also offering further promotions to our Sage Accpac Plus users who wish to make the move.

We are giving away the following modules to both our Sage Accpac Plus and Advantage Series clients:

General Ledger, Accounts Receivable, Accounts Payable, Inventory Control, Order Entry, Purchase Orders, and Payroll ==> FREE!  See below for details.

Tips & Tricks

Customize the Sage Accpac desktop to include your own icons

Customize Sage Accpac Icons by making your own folder, or add a shortcut to Excel

You can customize the Sage Accpac desktop to suit your needs. Add new folders and items to your desktop, and rearrange existing objects. For example, you could create a new folder that contains only the applications, macros, and reports you use regularly. You could also create a startup folder that starts all applications in the folder at sign-on. Any object you add will be added to the currently-selected folder.

For example, you could add two personal folders to your desktop:

  • Put icons for all the Sage Accpac tasks you use into a folder called “My Tasks” such as Excel, EFT, Customized Crystal Reports, etc.

  • Put the icons for objects that you want started automatically when you start Sage Accpac into a folder called “Startup.”

To add new objects to the desktop

  1. Choose New from the Object menu, and then choose the type of object you are adding from the sub-menu.

  2. Type a title for the object you are adding. The title appears on the Sage Accpac desktop with the object’s icon. The icon for new macros and programs will also appear on the Sage Accpac Web desktop if you choose that option on the second screen.

  3. Choose Change Icon to select a different icon for the object.

  4. Select the All Users option so this new object will appear on the Sage Accpac desktops of all the users who open the database. (Once the object has been added to the desktop, you cannot change the All Users option.)

  5. If you are adding a folder, click Finish to add the folder to the desktop.

Tips & Tricks

Reversing Cheques is a Breeze

... no really... Reversing Cheques in Sage Accpac is a Breeze...

For those of us who have ever had to reverse a cheque in Sage Accpac Plus for DOS, we really appreciate the Bank Services module that is built into the System Manager!  There is a function in the Bank Services that allows either Payroll or Accounts Payable cheques to be easily reversed.  This function reverses the cheque and can be run at anytime during the month, including while you perform a bank reconciliation.

If you are reversing a check, and you can't find it in the list, make sure that you have posted all open batches in the subledger that pertain to the period in question.  If system security is turned on, you must be assigned to a user group authorized to reverse checks.  When the reversals are posted, the bank account balance is updated.   When you reverse a vendor payment, Bank Services sends the information back to the originating ledger so the invoice that the check was intended to pay is reinstated.

To reverse a check:

  1. Choose the bank on which the check was written.
  2. Choose Direct Mode or Select Mode for selecting checks.

If you issue a lot of checks, Direct Mode is faster. If you issue relatively few checks, use Select Mode.

Using Direct Mode lets you specify one or more checks to reverse, or lets you choose individual checks from the Finder.

  • Specify the number of the check (or check number range) in the From and To Check fields.   OR

 Or

  • Click in the columnar section of the window, and press the Insert key. Then type a check number or press the Finder button to search for the check you want to reverse.

Using Select Mode lets you scroll through a list of checks and select the ones to reverse.

  • Double-click the check you want to reverse.
  1. Select or specify the check to reverse, then change the reconciliation status to Reversed.    If you use Direct Mode, specifying the check sets the status to Reversed. To change it back to Outstanding, choose Select mode, then change the status.   The program updates the Status Change Date with the Windows system date.
  2. Tab or scroll to the Reversal Description column and enter the reason for the reversal.
  3. Reverse more checks, if necessary.
  4. Click Post when you are finished.

Sage Accpac Plus Clients - Promotion Ends September 23rd

This FREE promotion has been extended -  Call Stonefield Systems to see if you qualify for even more promotions over and above this great deal!

This limited time promotion is available to all Sage Accpac Plus clients who upgrade to any Advantage Series Edition.  Just pay the software assurance (product maintenance fee) and you'll ensure you are on the list for the next release too!

Stonefield is ensuring that this is the best sale price for upgrading. 

Imagine getting all the functionality of the windows product at an unprecedented price - integration with Excel, online inquiries, drilldown to the original document, preview and print the information you need when you need it.

Sage Accpac Advantage Series Clients

Move on up to the next Edition - FREE!

  • Need to add more users but it means going to the next Edition?   OR

  • Need more budget sets?   OR

  • Need more segments in your General Ledger to allow for some departmentalized job costing?

Now's the time to move to the next edition.  For a limited time, current Small Business and Corporate Edition clients can upgrade to either Corporate or Enterprise Editions and catch the best price on core modules - FREE!

Renew Software Assurance without late fees

If you let your Software Assurance lapse, now is the time to get up to date

Clients with a Software Assurance plan expiration date after October 1, 2004, can renew their Software Assurance for a two-year term and all reinstatement fees will be waived.

Sage Accpac Webinars

Sage Accpac online demos are available for you to see all kinds of software

Sage Accpac provides a look at more than just their basic accounting software, you can see report writing tools, Point of Sale, Customer Relationship Management software, and more... all from your desk!

Sage Accpac Webinars are an easy way to take a look at software features and functionality without ever leaving your office.

Sage Accpac Humor

 

We work in a busy office, and when a computer goes down it causes quite an inconvenience. Recently one of our computers not only crashed, it made a noise that sounded like a heart monitor. "This computer has flat-lined," a co-worker called out with mock horror...

"Does anyone here know how to do mouse-to-mouse?"

 There are just three types of accountants:  Those who can count and those who can't

You know you are a computer nerd if... you know what http:// stands for!

To find out more information, please contact   1 (800) 563-1119

Connie Hope in Regina  (306) 791-6822 or chope@stonefield.com

Bernie Darmokid in Saskatoon (306) 668-7750 or bdarmokid@stonefield.com
 

For all your Sage Accpac needs, call toll free 1-800-563-1119

Sage Software Premier Business Partner - Stonefield is the largest Sage Accpac Dealer in Saskatchewan.

We are one of only 3 Sage Accpac Dealers in the world to achieve Premier status every year since 1998!

The founders of Stonefield have been installing and supporting accounting systems since 1974.